CCMS Features



  • Over 100 standard reports
  • Custom build your own interface

Import Data

  • From files and feeds
  • From databases and apps
  • Using connectors

Sharing and Collaboration

  • Share reports
  • Publishing
  • Embedding

Visual Analysis

  • Charts
  • Pivot tables
  • Dashboards
  • Chart picker guide

Predictive Rostering

Areas and Locations

  • Roster employees in different areas and locations
  • Multiple areas and locations
  • Roles, qualifications and activities


  • Costed rosters
  • Sync employee pay rates
  • Overtime management
  • Predictive rostering based on ratios, qualifications and more.
  • Time Billing
  • Mobile time and attendance

Find and Replace

  • Offer open shifts
  • Swap shifts
  • Leave management

Visual and Share

  • Publish
  • Communicate



  • Daily Updates: Real-time feed of activities throughout the day.
  • Photos and Videos: Delivered right to your parents phone or on the web. 
  • Notifications: Get custom notifications on your phone for check-in, photos, and messaging.
  • Messaging: Send quick preset messages from your phone.
  • Paperless Payments: Secure, online system to view, track, and pay invoices.
  • Community: Add grandparents, nannies, and friends so they can pickup your child or just share in daily photos and learning.
  • Dedicated Health Platform: Record daily events with a simple tap. Learn More
  • Incident Reports: Report and track incidents.
  • Spot Check: Quick head counts or 15 min checks.

Instant Attendances


  • Digital Check-In: Easy, one-touch check-ins for children & staff.
  • Digital Signature Check-In: Parents can sign-in with their signature instead of a code.
  • Kiosk Mode: Easily lock the app to be used a self service kiosk.
  • Secure Parent Codes: 4-digit codes serve as an accepted alternative to a physical signature for licensing purposes.
  • Quick Scan: Parents can check in/out from their own device while on location. Easier, faster, no more lines.
  • Attendance Reports: For licensing, billing, and management.
  • Ratios: See real-time child:educator ratios for all rooms.
  • Guardian Management: Manage additional approved people for drop off or pick up.



  • Cloud based.
  • CCITS ready
  • Industry leading CCMS management
  • Detailed child and contact records
  • Advanced roll/room management
  • Flexible fee management
  • Exceptional reporting capabilities
  • Multiple centre, one database
  • Easy direct debit facility
  • Track expenses and balance budgets
  • Assign each bill or invoice to expense categories
  • Vendor Tracking
  • Cash or Accrual Basis Accounting
  • Track CCMS Payments
  • Apply payments to specific fees for each child
  • Unlimited Storage – Store Documents Electronically
  • Define Activity Categories and Locations
  • Schedule Unlimited Sessions
  • Set Class Limits
  • Assign Educators
  • Child Registration & Schedules
  • Contacts & Child/Parent Tracking
  • Immunizations
  • Enrolment History

Programming and Planning


  • Enable intentional, evidence-based, reflective practice and support outcomes in line with required standards.
  • Support important transitions for children. Include the child’s voice in documentation. Children can revisit any time, even after they leave your service.
  • Record and respond to parents aspirations. Demonstrate your planning cycle.
  • Record and gather evidence of your own progress for registration, accreditation and appraisals. Link to quality standards and show continuous professional learning.
  • Easily see each child’s learning journey, unique interests and family involvement. Notice emerging trends and compare curriculum use over time.
  • Take photos, record videos and create beautiful stories.
  • Create your own planning templates.
  • Communicate and engage with your entire learning community.
  • Select, create and customise the curriculum, framework or philosophies.
  • Reflect on your practice, goals, assessment and registration in your own teacher portfolio.



  • Lowest fees in the industry
  • Accept and manage partial payments
  • Send one invoice to multiple recipients at the same time
  • Choose an existing template or create your own
  • Track the status of issued invoices, and edit, cancel or send reminders
  • Express Checkout
  • Website Payments Standard
  • One touch checkout
  • Host payments on your site or Xplor can host your checkout in an iFrame
  • Create reference transactions to securely store buyer billing information and maximise payments
  • Customise transaction reporting
  • Access merchant technical support
  • Automatic payment collection from your customer’s credit card or bank account
  • Reporting available on failed payments, expiring credit cards and final payment due dates
  • Automatic retry of failed payments
  • Accept payments by direct credit or pay anyone
  • Xplor matches every payment to the customer who paid
  • You receive a single aggregate settlement to your bank account
  • Customer number for each payment is included in a receipts file for upload into your accounting/ERP software



  • Create custom forms and collect data
  • Automated Reminders
  • Capture signatures
  • Emergency contacts
  • Medical conditions
  • Immunisation records
  • Offline capability
  • Mobile incident reporting
  • Health reporting
  • Approvals
  • Request consents
  • Permission Slips and Consents
  • WWCC tracking
  • Add to calendar
  • Sleep Tracker
  • Nutrition Tracker
  • Medication  Tracker
  • Weight Tracker
  • Height Tracker