Office: The childcare management software that saves you time

A portrait of a child smiling in a classroom setting

Childcare management is a complex task involving numerous administrative responsibilities and coordination between administrators, educators and families. Xplor Education, a leading provider of childcare management software in Australia, offers a comprehensive suite of tools to simplify and streamline childcare administration. The backbone of this suite is Office, which stands out as a cloud-based childcare management software that revolutionises how childcare services operate. With its user-friendly interface, robust features and seamless integrations, Office provides a complete childcare platform that enhances efficiency, accuracy and communication. 

Streamlined childcare operations 

Enrolment and waitlist management are significant challenges for childcare services. The Dashboard and Master Roll in Office greatly simplify these processes. Customisable forms with mandatory fields help you accurately capture essential information for children and families. This allows you to efficiently manage your waitlist, keeping track of priorities, preferences and availability and making the most informed decisions to optimise occupancy.  

A group of children petting a golden retriever

Office also streamlines bookings and occupancy management, maximising capacity with ease. Families can quickly add or modify bookings to accommodate changing schedules in Home, our family app. Real-time monitoring of Occupancy Management on the intuitive dashboard lets you quickly detect issues, enabling you to take proactive measures with automated bookings and digital sign-in and out.  

Automated CCS submissions and CWA process 

Manual Child Care Subsidy (CCS) submissions can be time consuming, and submissions can contain errors, leading to delays and financial complications. By automating CCS submissions, the need for manual data entry is eliminated, and the risk of inaccuracies is reduced. Using Office’s CCS dashboard, you’ll have a single source of truth with consolidated attendance records and financial information, providing accurate data for CCS claims. You’ll enjoy even more time saving with the streamlined CWA (Complying Written Arrangement) process, where enrolment notices are instantly sent to the government. 

Three young girls sitting on the grass, arms around each other's shoulders, facing away from the camera

Efficient finance management 

Xplor Education’s Office offers a range of powerful features on its Finance dashboard, designed to streamline financial management for childcare services in Australia. You can add confidential notes to parent accounts, ensuring secure communication and easy reference. With just a few clicks, you can view individual account statements quickly, gaining comprehensive insights into financial transactions. The platform enables you to seamlessly add payments or issue refunds, simplifying financial transactions and reducing administrative burdens. Additionally, Office can automate payments via Xplor Pay, improving convenience for families and boosting cash flow at your service. 

Comprehensive childcare management suite 

Office creates a complete childcare ecosystem that seamlessly connects administrators, educators and families. Our Comms Centre enables efficient communication between all stakeholders via email, SMS, Home app or a Hub device, fostering greater collaboration and transparency. Administrators can easily share important updates, announcements and documents with educators and families, ensuring everyone is on the same page. While families benefit from enhanced engagement through regular updates, photos and progress reports, Office’s childcare CRM (Customer Relationship Management) features embrace a holistic approach to childcare management, nurturing community and building stronger relationships. 

A group of children in a park running towards the camera

Bank-level security and reliability 

Security and reliability are paramount when handling sensitive information in the childcare sector. Our childcare management software prioritises data protection, employing bank-level security measures to safeguard confidential data. Office ensures that all data transmission and storage are encrypted, minimising the risk of unauthorised access. Our childcare CRM features also offer regular data backups and robust disaster recovery processes, ensuring data integrity and availability. With Office, you can enjoy peace of mind, knowing that your data is secure, your operations are uninterrupted, and your focus can remain on providing quality care and education. 

Actionable analytics 

Office boasts over 30 Reports, providing you with comprehensive and insightful data analysis. You can generate detailed reports on various aspects of your operations, including attendance, bookings, occupancy, financials and more. These reports offer valuable insights into your service’s performance, allowing you to identify trends, make data-driven decisions and optimise your processes. With customisable reporting options and user-friendly interfaces, Office empowers you to gain a deeper understanding of your service’s operations, improve efficiency and enhance the overall quality of care and education provided to children and families. 

Why Office? 

Office, our childcare management software, is part of a comprehensive suite of tools that simplifies and streamlines childcare administration. From enrolment and waitlist management to bookings, occupancy monitoring and automated CCS submissions, Office can revolutionise how your childcare service operates. With its user-friendly interface, robust features and seamless integrations, Office creates a complete childcare platform that enhances efficiency, accuracy and communication. Bank-level security, dependable performance and exceptional customer service ensure a faster, smoother and more reliable experience for your childcare service.  

Visit this page to learn more about what Office can offer your service and to book a free demo today. 

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Zeus Martinez

Marketing Content Specialist

Wordsmith and storyteller at heart. Writing professionally since 2005. Living and breathing in the childcare education sector as a marketing copywriter for Xplor Education.