ACT Kindergarten Funding

[00:00:00]
Tash:   Hi everyone and welcome to today’s webinar. My name is Tash, and I am a trainer here at Xplor Education, and I have the privilege of taking you through exploring state Kinder ACT funding today. I would like to share my respect and acknowledge the Quandamooka people as the traditional custodians of the lands, winds and waters from where I gather today. I extend my acknowledgement to the traditional custodians throughout Australia, celebrating their diversity, culture, and ongoing connections to lands, winds, and waters throughout, including where you gather from today. I pay respect to elders past, present, and emerging, extending that respect to all Aboriginal and Torres Strait Islander peoples joining us today.

[00:00:56]
If this is your first time joining one of our webinars live, welcome. Thank you so much for taking the time to view today’s session. We’d love to engage with our audience, so if you do have a question, please feel more than welcome to pop it into the Q & A box. You’ll find that across your menu, item menu bar on Teams. I will have time at the end where I will go through and answer questions live for you, so please exclusively be placing them in Q & A just so I can track and make sure that I get a response to you. We wanna make sure that you’re walking away from today’s session with a full, comprehensive understanding of how the state kinder funding feature works within your Office platform.

[00:01:41]
Through today’s session, we will be going through child profile setup, program creation funding through the auto allocation versus manual tool, and we will again host a live Q & A at the end just to make sure that we’ve answered your specific questions. It is really important for me to share with you that Xplor Education as a team is attending regular meetings with each of the state governing bodies for particular this session ACT. In these meetings, the teams are discussing and setting the deliverable dates around reporting requirements and any applicable API integrations. Although I do not have any deliverable dates or anything to share with you during today’s session, please be assured that we are on track to meet any of the requirements that they have specified that they require from us to provide in the system. For the most up-to-date information in the state kinder realm, we highly recommend that you are joining our release notes email list. If you are not already on that, you will be receiving emails around feature updates, integrations, and anything related to state kinder funding first. So please be jumping on and adding yourself to that email list. Finally, this is a disclaimer that I’ve used for all of our state kinder funding sessions that we’ve run today. I don’t work for the government and therefore I cannot be answering questions around individual children’s entitlements, how this should be calculated, what they should be given. We will dive a little bit into a tool that isn’t owned by Xplor that we recommend that you be using. And that’s because it is recommended by the government, ACT government for you to utilise in order to be calculating the weekly funding for children or fortnightly funding depending on how you are assigning funding to the accounts. So, we will dive briefly into that. But again, I can’t deliver you government specific information as I don’t work for them. So, we will be focused on the feature in Office and how it works functionality wise. So just keeping that in mind.

[00:03:56]
Excellent. Let’s dive into the system. As I mentioned, we’re first gonna go through child profile, setup and program setup, and then from there we will dive into the tool and talk about funding. Within your system, what you will first need to do is nominate children as state kinder eligible, and specifically which state they’re eligible to receive funding for. In order to do that within your Office platform, navigating through your menu item to the left-hand side to profiles and selecting on children.

[00:04:31]
Once you reach this section you’ll see an itemised list of children on your dashboard. If you have a whole room that is eligible for the ACT Kinder Funding Program, then you can put all of the children from one room into the Kinder program eligibility at one time. In order to do that from your dashboard, just select on filters, make sure that you have only nominated active children, and then under room, select which classroom it is that runs the kindergarten slash preschool program. Press applies and it will segment your view to that particular room. Once you’ve done that, you’ll have a list of children. You can go through and select in bulk by pressing the checkbox next to actions to the top left-hand side of your menu. Or you can select one, some or all of the children just by toggling next to their name. From here, you’ll navigate to update in the selection field, you’ll select eligible kinder program. And scrolling to the bottom, you’ll be able to select from the menu listings for which program it is that they will be added to. I apologise, my system is not working properly. Once you’ve selected that, though, it will update each child’s profile, so in bulk they will be able to be moved into that kinder funding scheme. Alternately you could do this on an individual child basis. The benefit doing it in bulk is that it, once you nominate a child into a state kinder funding scheme, it does populate a state kinder funding tab within their profile where you’ll need to go through and answer specific questions for individual children. Now that tab can take up to five minutes to generate. So, if you are moving children in bulk to the program, you know that you can give your system five to 10 minutes and then go into those individual profiles and that will be updated. If we were to do this on an individual child level though, just selecting on your child on the child account screen scrolling down. Under eligible Kinder Funding Scheme in the dropdown, ACT funding here. Once you’ve pressed on it, you just select save. There’s no need to press the preschool/kinder funding eligible toggle here. This is an older depreciated feature. It doesn’t harm anything in the system if you do select this and then nominate ACT funding, however, so if you have already been doing this, you don’t need to go in and remove it off any child’s profiles, but just feel more than welcome to not have to press on this one as an additional step.

[00:07:18]
Once that additional tab has populated under their child profile, it will look like this. So, state kinder funding. You’ll be able to press on it immediately. We can see that this is ACT funding based on the scheme that we’ve added the child to. You will need to ensure that their child account is up to date in terms of all mandatory fields having information inputted in there along with any additional fields that are ACT funding requirements. What I mean by that is in your questions under child details, it has mandatory fields that will pull across from the child’s account screen. You won’t be able to update them in this type. So, making sure the child account page is updated is key. But you will go through and answer all of these questions. These have been outlined by the ACT government as a requirement for children to be part of a kindergarten or preschool program within a service. If you have any queries around what this question means, if it’s not quite clear just hovering over the eye icon, it will give you further insights and information. If you’re still uncertain as to what it is that you’re actually providing information around, our incredible support team can give you more valuable insights, or you can jump over to our knowledge base guide here, it’s titled Kindergarten and Preschool State Kinder Funding. Scrolling down to the bottom. If you come into ACT, child profile, it will actually, I itemise and outline exactly what it is that you need to answer and what we are looking for. So, if you are looking for additional information, this comprehensive guide should be able to provide that to you or our incredible Xplor support team via phone or chat will also be able to assist. You don’t have to answer all the questions in each individual child’s profile at once. Once you’ve answered a couple, if you need to get up and walk away, please feel more than welcome to hit save and come back in. It is really key to highlight however that you should be completing these in full. At the moment, this is read only, and it is, just kept for record keeping purposes for yourselves. There is no integration with the ACT government via API, so they are not seeing any of this information. But later on, down the track there is potential that this information might be included in a report if it’s required. So please make sure that this is updated so that when we do release new features, you are already at the standard that we require in order for you to be using those new features as they are developed. If you do have any supporting documentation for the particular child, you can upload it in here. Again, it is only to file or house alone. It doesn’t go anywhere currently. It does need to be uploaded in A PDF JPEG or PNG style format. So read only and the file size cannot exceed 10 megabytes. So, if you do have something that is quite large, you might break it up into different segments. So, you might have, section 1, 2, 3, 4, for example. Down the bottom for view only. You will see any programs that this child is in throughout the year or throughout their time in the kindergarten or preschool program while at your service. Again, this is view-only data. You can’t add them to programs from this screen, but it is a great way to view data for an individual child in bulk. And that is how to set up a child’s profile.

[00:10:48]
Next step in your system is you’ll need to set up your ACT program. How would you do that? By navigating on your menu item to your childcare subsidy. Selecting on state kinder funding. If you are a first-time user in here, you will see no programs, but you will have the plus add button to the bottom. If you are not a first-time user like myself, you will see all of your programs listed. All of these columns are durable, so you can reorder your programs to list them in a way that’s more consumable to you. Whether that’s the number of weeks facilitated year or commencement date, you can press on any of these to reorder. By default, we do order them by program ID number, which would mean your most recent creation will be at the top, your most historic at the bottom. You do have some additional filters at the top, so you can specify year funding type or program name, or ID to quickly find things as well to create a new program however, we’re pressing on the plus add button. It does give you an overview of what’s required in here. But putting it really simply, you will place your program name in here, the weeks of operation, the start date, and in the dropdown, it will be your funding type for ACT. We do have 3-year-old and 4-year-old listed here. We do recommend having two separate programs to itemise, three-year-old funding versus 4-year-old funding. It is also a recommendation from Xplor that you create programs based on terms or semesters. So, breaking those up into what you’re actually facilitating rather than creating one program over 52 weeks. The reason behind this is it makes it much easier for centre administrators to be monitoring the individual program with children on it, updating any information, and historically you can come back and be reviewing that information quite quickly. But have a chat to your internal teams. If you’re not sure on your provider’s preferred method. Once you put all of this information in, however, when you press on plus show operating weeks based on the week number that you’ve selected up the top here, you will be able to see all of the weeks listed with the dates directly underneath them. If you set any week as a term holiday, it does reduce off the operating week number up the top. It is also key to note that any weeks that are set as a term holiday cannot have funding applied to them either. Whether you use auto allocation tool or manual tool, they will be blocked. So going through and setting your term holidays in here as well. Excellent. Once you’ve done all of that and you’re happy and you’ve gone through and added all of the mandatory information, you can hit save in the system and your new program will be cemented. Now, I’m not gonna hit save ’cause I do have quite a few programs in here. So instead, I will jump into a program that we have already created, and I can walk you through how to add children to it.

[00:13:52]
So pressing on your program, when you scroll down, you’ll now see a child tab. In here, if you haven’t already selected any children, you’ll have the ability to select children from the top right of that segmented view. It will list any children that are on your kinder funding scheme. For ACT, you can drop down and itemise. Your view based on these children. You can also type a child name in or put an age range in there as well. Once you find the children that you would like to add to the program, you’ll be able to select one sum or all of them quite quickly by ticking the check box next to their name. When you select next, it will give you an itemised list of any warnings or considerations that you might need to review in your system. This would include any missing information which aligns to the child’s profile, meaning you haven’t completed the state kinder funding tab under the child’s profile, so you’re missing information. It will also let you know, based on what you’ve answered in that tab, if you are missing any documentation or attachments that are required based on what you’ve nominated. And then if they have a state conflict. So, for these children, they’re actually in the VIC Kinder funding scheme. And I’m trying to place them into an ACT program, so we’re not gonna be able to do that. They’re not eligible. Once you’re ready though, you can hit save. And if the children meet the eligibility requirements for this program, they’ll be added. If not, you will get a warning like so at the top, and they will not be added to the program. For any children who are added to the program, you’ll see them listed here. It is really key to note that before a program starts and any funding has been allocated, you can actually delete a child from a program. So, if you’ve added them by mistake into the wrong program, or if they don’t have eligibility to be part of a program at all before it’s starts, before funding has been applied, you can delete them. Once the program has started and funding has started to be applied in the system, you will no longer be able to delete them. Instead, you will have to cancel them out of the program. Now, if they have had funding applied, you will be able to reverse any payments that they weren’t actually entitled to. And then when you hit on cancel, you’ll select the date as the start date of the program, and then the cancellation reason listed in here. That best aligns with that child is what you need to select. Now, it is really key to note that these cancellation reasons have been populated from the government, so they can’t be changed, updated, or customised at all. You do just need to select which one best aligns. Exited the kindergarten program means that this child exited the program. It could be mid the way through, it could be that they weren’t actually ever eligible. If you select on transfer kindergarten program, it will have an additional popup. You do need to have access. So, for example, if you’re pressing on transfer kindergarten program, it means that the child is staying within your provider umbrella, but they’re going to pick up a kindergarten program at another one of your provider services. Or a program in your service if you have two or three kinder programs and you’re transferring from one to the other. It’s really key to note though, if you are an administrator for an individual service and you only have access to your individual centre data, you will not be able to transfer a child to a new centre. So, you need to have access to that service’s data in order to be able to transfer them. In that event where they are transferring under your provider umbrella, you could just press exited kindergarten program and they’re obviously gonna pick up the kindergarten program at the new centre. If they are transferring within your centre though transfer kindergarten program, you’ll have a comprehensive list of all of your programs to select from. So, select the new one, transfer date, and then confirm. Excellent. So that’s how you add your children in the system.

[00:17:42]
The next step that you will need to do on any program is you will need to attach your educators and ECTs on here. So key one is ECT. They’re going to be facilitating the kinder/preschool program. But it is recommended by Xplor that you also, for record keeping would be adding any lead educators, co-educators, ISS workers in here as well, if they are regularly contributing to the program. For record keeping purposes, you can add everyone in. So going through and ticking who’s part of this program, you’ll see them listed like so. Again, you can delete them out at any stage. No need to hit save. If you’ve added children or educators, it live saves in the system, so you would only hit save. If you have updated any of this information or any of your operating weeks in here, these sections will live save. Excellent. So, we have talked through child profile and how to create your program.

[00:18:43]
Now we’re going to speak a little bit about funding. For ACT it is quite particular in how it needs to be calculated for children. My understanding, again, I don’t work for the government, and I don’t follow it closely, but my understanding is for your 4-year-old programs, they need to attend 15 hours per week, and that’s what they’re funded for. My understanding for your three-year-olds is that they are on a sliding scale. So, they can attend up to 15 hours, 600 hours over the year but they could attend less and be entitled to a portion of their kindergarten funding or preschool funding. So, with that in mind, our tool in in the funding does not calculate that for ACT. It is a very unique funding scheme that has been set up. And with that, the government has actually worked with Kidsoft to create a calculator tool for you. So again, we are aligning with the government on what their recommendation for calculating kinder funding entitlements are. And their recommendation is this calculator here. So, you can go to this website, I’m happy to pop it into the Q & A shortly, so you’ve got that link as well. But pressing on the download calculator it will open up to a screen like this. You’ll be able to save this for yourselves, so you have this for you. It’ll walk through how it works, how it’s been created, why it’s been created, how the funding should work, which one you’d use and how it feeds information through. Again, yes, this has been created by Kidsoft but it’s in conjunction with the ACT government. This has come directly from them as the recommended tool to be using. You’ve got your daily view in here. So, what it requires is for you to input the child’s CCS, any withholding amounts, their session fees, start a session, end of session. You’ll go through and answer all of this, and it will give you the number down the bottom. That’s your daily calculator. Alternately, you might be calculating fortnightly. They have already pre- programmed this to self-calculate based on you answering the information. So again, just aligning with what the government has in terms of tools, what they have recommended, this is what they’ve recommended. So, if you’re trying to figure out individual funding for children and entitlements, this is the tool that you’ll use. And again, I’ll pop it into the chat.

[00:21:20]
So based on that information. Xplor Education does recommend that you are utilising the manual fee adjustments tool in your state kinder funding tab. The manual tool is going to enable you to input the specific amount based on what you’ve calculated for the children on a weekly basis. Funding will still need to be applied on a weekly basis. It is still all weekly in arrears, so based on actuals. But that is our recommendation when we’re talking about inputting funding for ACT, manual. And you’re using that tool calculator. Let me walk you through what funding looks like in our system. Now, again, keeping in mind what we’ve recommended I’m gonna walk you through both auto allocation and manual allocation as a tool and how it works, and then you can walk away from today with enough information to make an informed decision on what’s gonna work best for you.

[00:22:18]
When we are talking about auto allocations in the system auto allocations are calculated on total sessions times total weeks.Divided by funding amount equals the weekly funding. So again, keeping in mind if this tool will work for you when facilitating and providing your ACT funding to children. When we’re talking about sessions, it looks at the total sessions booked on Master Roll. So, you can’t segment that based on just Monday or Tuesday. If they attend five days a week and you are running a program for 10 weeks, then it’s gonna be 50 sessions. The funding amount that we are talking about as well is that you have a bulk amount of funding, so it’s going to be we’ll go through the calculations, but the total funding that you’ve assigned to this program that you’re facilitating .If you do use auto allocations, we’ll run through exactly how that looks, but it does allocate on a Friday for the week in arrears or any weeks in arrears that you haven’t allocated funding for the program when it’s been active. Again, funding is paid based on bookings and Master Roll. The example of how auto allocations is calculated in the dream world where a child doesn’t change their bookings. This is example one. Lola attends three days per week. She’s enrolled in state kinder program that runs for 10 weeks. Her total funding for the quarter is $2,000. So, her funding will be calculated like so. Three sessions per week, 10 weeks for the program divided by $2,000, which is the total that she’s entitled for the quarter. That would be $66 and 66 cents per week. Okay. In the example two, however, Dean makes a change to his booking. So, he starts off as four days per week in a 10-week program with $2,000 of entitlements for that quarter. In week four of the program, however, Dean increases to five days per week. So how does auto allocation tool work? For weeks one to three, it’s calculated as four times 10 divided by 2000. So, Dean will be allotted $50 per week for the first three weeks. Then when he makes that change in week four, the calculations will change. So, it’ll change to five sessions per week, so five times seven, ’cause we have seven weeks left, we’ve already used three. Divided by 1,850 because we’ve already used 150 in the first three weeks. So, then he will now be auto allocated 52 85. So that’s how the auto allocation tool works. Again, walking away from today with information that you can make an informed decision on whether this tool will work for you for ACT. Some quick facts around the auto allocation. Funding is paid on a Friday night, weekly in arrears, the actuals are dependent on CCS actuals. So, the payment will go through 10:00 PM Australian Eastern daylight savings time Friday night for any week in arrears. Auto allocations are only able to be backdated up to 12 months currently. There is no automated reverse task. So, in the event that a payment needs to be readjusted and the reasons why it might need to be readjusted is a booking was added or deleted from the system for a week that’s already had funding applied. You’ve had a fee increase or decrease that has historically adjusted a week again, that’s already had funding applied, CCS changes, a CCS or ISS backdating in the system, or discounts anything that alters data from a historic week that already has a payment attached to it, we don’t automatically update. What you will need to do is reverse the payment. The system intuitively will then recalculate, and you are able to either add another manual allocation based on the recalculations that you’ll do for manual allocation or auto allocation. It will auto allocate, so it’ll realign, it’ll do all the math and then it will add the entitlements on any weeks marked as the term holiday will not count towards funding. You won’t be able to apply any funding in the auto allocation tool to a week that it has been marked as term holiday. There can only be one funding allocation per child per week as well. So, you can’t go and use gap fee adjustments. Queensland kinder funding and state kinder funding in conjunction with one another, you can only use one per child per week. So, there’s no way that you can be triple adding payments, double dosing payments at all. Once they’ve had it once, that’s it. Additional information for auto allocations, bookings do not need to be marked as attended, absent or holiday on Master Roll. If they are booked in the system, so they’re put as a booking, they are included regardless of the status. They do need to be in the system by Friday, 10:00 PM Australian Eastern Daylight savings time to be included in the funding allocation for the week that is being funded. So that is the auto allocation. Again, at Xplor Education, we recommend that you are using the manual allocation tool in combination with that kinder calculator that I just showed you. And I will put the link in so you can grab that.

[00:27:31]
When using manual allocation, it’s key to note that allocations are made based on actuals. So once CCS has been made in the system, paid in the system, you’ll be able to add a manual allocation. So, it’s always in arrears. CCS in Office is paid Monday midday, unless Monday’s a public holiday, and then it will be Tuesday. So, any time after it’s been paid, you can add a manual a manual allocation. Allocations can only be backdated manually up to eight weeks. So please keep that in mind as well. You can only backdate up to eight weeks using the manual allocation tool. As a workaround, you can toggle on auto allocations. So, if you manually allocate to the last week and then date eight weeks, but you’ve got a ninth week that you can’t do a manual adjustment for, if you turn auto allocations on, you are able to auto allocate in there. Keeping in mind though, that calculation for what is applied is gonna run off what we just went through on the auto allocation slides. Key to note, there is no cap on the program or the year for manual allocations. So, although you could put the amount in, and we’re gonna go through the funding section in a sec in a second. We don’t stop you from allocating more than $2,000 a year or more than whatever it might be in. That case, if you are using manual allocations, you can actually generate and be monitoring what has been applied to children’s accounts via the financial adjustments report. So, pulling this report over a set date period, you’ll be able to calculate how much funding has been placed on what child’s account, see where they’re at. Some quick things to note. So, FAQs for manual allocation, children’s bookings must be marked in Office as attended, absent or holiday in order for them to be able to have funding marked. Oh, sorry. Added through the manual allocation tool. So, if you haven’t marked them as attended, absent, or holiday those sessions will not show up on the manual allocation tool and therefore you, they won’t be counted as part of the gap fee total for a child. You also have the ability to reverse a payment, so if you’ve made a mistake, you can reverse a payment, and we’ll walk through what that looks like. Again, anyone who’s jumped in late and didn’t hear at the beginning, if you do have questions, pop them in the Q & A. We are gonna go through all of those. I do apologise that we’ve just hit time, but if you do have more time to stay with me, we’ll run through the funding and get to your questions.

[00:30:09]
Alright, when we are talking about funding in the system, when you come into your program in Office, pressing the funding button along the menu item, so it’s the very right option. Now if you haven’t used this before, it will ask you to nominate whether you would like auto allocation or manual allocation as your preferred method. You can switch between those as well. So, I have nominated manual allocation. It’s let me know exactly what the requirements are for manual and what the expectation is. I could swap to auto funding if I wanted to and swap back. There is no penalty there at all. Directly underneath we will see a per child kinder funding log. So, all children that are part of this kinder program will be listed here. It is recommended that you are putting their allocated government funding amount in here, if you know what that bulk amount is for the program that you’re running. If you are using the manual adjustments tool. We don’t block you from going over that, but you will be able to see a running balance over here. So, the total amount that they have left versus the total amount that they have received on their account. So, it’ll give you a good indicator of what’s left. Also, when you pull your financial adjustments report, you’ll be able to sum all of those payments up as well, so you’ll get that itemised list in there.

[00:31:30]
If you have manual allocations turned on, then down the bottom you’ll see the manual allocation tool. You’ll be able to select which week it is that you’re wanting to apply to. You cannot go back past eight weeks, so it does block you or the start date of the program once selecting which week, and it does have to be in arrears, if the child has bookings marked on Master Roll, it will show you their gap fee. If it says zero gap fee, it means that they are in a booked in status on Master Roll, but you haven’t actually signed them in out or mark them as absent or holiday. So, in that case, you can’t actually waive anything ’cause they don’t have a gap fee prominent in this feature. What you’ll need to do is navigate into Master Roll. Locate that child and the week that we’re referencing. I can see here that child does have four bookings for the week, but all of them are in a booked in status still, which means that they weren’t signed in or route and they weren’t marked as absent. So if I go through and mark this one as absent, and I could do the same for this one, I’ll leave the other two as booked in still, but we can see we’ve got four bookings, two that I’ve marked when I come back across here and press on update, and I go back to that desired week, I can now see those days in there. So just the days that I’ve marked being Monday and Thursday it gives me the total gap fee. So, it lets me know where we’re at in terms of gap fee for this child. If you have waived, it will have an orange waived notification under status. It says not waived, which means we’re able to put a, or place a payment onto this child’s account. It will also let you know once you have placed a manual funding allocation amount what you allocated. So, you can tick in bulk or tick the individual child, select on waive in the monetary amount, I can see that the child has a $275 gap, so I’m gonna press $300 on here. It does let us know that’s the gap fee and then based on what program they’re in, this is what it’s going to display on the in the financial report, but also on the family statement. Once we hit waive, it does let us know that if we have exceeded the gap fee, we can only waive up to the gap fee. So just pressing, continue to confirm that. And then on the screen here, I can now see that this has moved to a waive status. I’ve allocated $275 because that was the gap fee. So, it didn’t put the 300 on there. It reduced it to align with the gap fee. If I come up to that child under actions and I press on the view payments toggle, I can see all of the payments in the system as well. It lets me know the pay period, the date that it was applied, the subsidy that was applied, and it will also give me a remainder amount to date that pulls from this amount here. So, if you do update it and hit save, it will have a running record for you. If I’ve made a mistake or I need to reverse any payments for any of the reasons that we’ve already covered, you can press on the rubbish or delete gap fee icon here. It will remove that payment, which will mean that you will be able to go back through and manually reapply for that week because it will now not have a payment on there. Or if you would like to use the auto allocation tool, you can toggle on auto allocations, and it will backdate to that week and apply funding.

[00:34:54]
Excellent. So, they are our two funding features. Again, it is really key in ACT to make sure that you are having informed discussions around what tools we should be using and how best to input and reflect funding on your children’s accounts. Let me dive into Q & A. Tim, does that mean you need to set up the kinder program first and then do the children’s side second? Actually, the opposite, Tim. So, we recommend that you are first updating the children’s profiles. So, first step should always be Children’s profiles, which is assigning them to the Kinder program and then updating the state kinder funding tab under their profile. Because then you’re eliminating and mitigating all of those warnings. You won’t actually see children eligible for a program if they haven’t been nominated under their profile. So, first step should be Child Profile, and then Second Step should be creating your program and then adding the children to it. We have already ticked ACT kinder funding in the child profile and been applying the weekly amounts for the past six weeks. I’m assuming Xplor will not be able to account for this and best for us to start fresh from term two program. Do you wanna gimme a little bit more detail on that, Tim? Based on my assumption or what I’m taking from the question is that you’ve been using auto allocations for term one program. And then obviously it’s aligned to the auto allocation rule rather than the manual rule. If you are wanting to remedy the accounts, you absolutely can. You can use that that ACT calculator. You can go through and delete the payments, and then you can add the manual payments back on for children. And then just let your families know, “Hey we’re just going to be updating the ACT funding to reflect accordingly. Please ignore your accounts today while we get that actioned.” So, you can go through and use that reverse payments tool if that’s the case, whether the payments aren’t reflective of what they actually should look like. But please let me know if there was more detail or if I’ve missed the whole point.

[00:37:30]
When you say you’ve been doing manual allocations, have you been using the gap fee adjustments tool rather than the state kinder funding tool? In that case, if you’ve been using the gap fee adjustments tool, so rather than using the state kinder funding tab for ACT, if you’ve been using the gap fee adjustments tool that’s okay. Just finish, finish out the term. There’s no need to reverse any payments or change the process that you’ve been doing. Yep. Perfect. I thought so. No, just see out the term. That’s absolutely okay. You can report on all of those in the exact same report that I mentioned that the state kinder funding pulls to. So that’s Financial adjustments report. So, if you’re wanting to report on anything, just pull that report. It pulls for both features. I would say for record keeping purposes from term two, it would be really advantageous to be using the state kinder funding tab. Because then you can have your program in there. You can link your children, you can add your ECT. So, for record keeping purposes, that’s gonna be really advantageous. The manual gap fee adjustments tool works exactly the same as the gap fee adjustments tool that you are currently using. The only difference is in the state kinder funding manual allocation, you can’t nominate days. Whereas in the gap fee, you can nominate the days. But if you are using that calculator, it’ll let you know the funding amount that needs to be applied to a child based on the days and sessions that you’re running. So, it’s okay. You don’t have to reflect it. We’ve chatted with ACT government, and we have had the green lighted. It’s absolutely okay to be adding it through our state kinder funding tool. So have that informed conversation if you would like to migrate over to the tool, come term two. Alternately, you might just put your program into the state kinder funding tool and if you are comfortable using gap fee adjustments, you might continue just to use that feature. It’s really up to you. You can pull the report. Perfect. Excellent. I’m glad that’s given you some assistance, Tim. If you do have any other questions that pop up in that realm, our Xplor support team are absolutely incredible, they would be so happy to answer any questions that you have. I know the ACT government, for kinder and preschool funding are also incredible. So never, if you’re ever in doubt or if you ever have a question that you’re like, oh, I wonder, please always reach out. We’re always here to help. Excellent. We don’t have any more questions that have come through, so I will wrap the session up.

[00:40:27]
Excellent. You can connect with us always. So, we do have our official Facebook page admin group page. We’ve got our support pages with our knowledge base and our Xplor website, which is absolutely incredible. We’ve actually put a skeleton in the system, and we’ll be launching a kinder page on our website. So, I highly recommend that you’re jumping across there to check that out once it’s live. As I mentioned at the beginning of the session, if you would like to keep up to date with all of our new releases feature upgrades, et cetera, please be on our new release email list. This will include any state kinder funding specific information, but also just all of our features across the suite of software that we have. So, it’s really great to keep up to date.

[00:41:10]
Excellent. Thank you so much for joining me. I really appreciate it. Hopefully I see you in a future webinar. We have one every single week. In terms of kinder, this is it for now, but if there are any changes to the specific state being ACT, we will inform you and run another live webinar with Q & A as well. So please join us then. Excellent. Have a great day. Bye.